Contract Services
newbb电子平台 contracting processes focus on protecting University interests in the creation and execution of agreements that are consistent and compliant with planning unit needs, University policies, and state and federal laws. In all purchases for goods and services at newbb电子平台, competitive bid requirements must be met (University Policy No. 55.007) and institutional Signature Authority 是必需的. Finally, any University contract terms and conditions must be in compliance with Ohio Revised Code Section 9.27.
For most tangible goods purchases, the only tool needed is the Purchase Order which serves as a contract as it contains the University's Terms and Conditions [PDF]. Contracts are typically required for:
- services on-site and off-site
- made-to-order goods
- all leases/rentals (vehicles, facilities, real estate, equipment)
- 软件
- group events/catering
- 集团住宿
- 宪章
为简单起见, Contract Services has a contract template that can be executed for certain low risk services and can be signed by the Planning Unit CFAO. 此表格是:
- Short Form Services Agreement
When to engage Contract Services:
- a template cannot be used
- a supplier has provided their contract
- a quote has terms attached
- a quote requires a University signature
If any of the above situations apply, contact Contract Services to review your document 之前 any service work is performed for the University.
Credit References
If a supplier asks a department to complete a Credit Application during the purchasing process, employees may send suppliers newbb电子平台's Standard Credit Application Response [PDF] employees instead. If a supplier requests more information, please contact Contract Services at contracts@俄亥俄州.edu.
保险
俄亥俄州 employees should check the Weekly Supplier 保险 Status [Excel] to ensure that your supplier has provided us with insurance documentation. We are unable to pay a supplier unless they have complied with State of Ohio and University insurance requirements. 的 Contract and 保险 Matrix gives an overview of which suppliers need insurance based on the type of good or service being purchased. For more information regarding University insurance requirements, please see Risk Management 保险 Guidelines.